Full time - Hybrid
Responsibilities :
Manage the overall project management tooling (Planview)
Coordinate with the projects the timewriting and monthly reporting and invoicing
Provide support to the full project team at meetings which could include, scheduling meetings, taking minutes, recording actions and performing follow-up
Support internal and external audits, as required
Assist project managers in project start-up and maintenance
Overall, the go-to person for project managers when they have questions, need help or work completed.
Resource Management
Providing necessary access to on-boarded colleagues, mainly externals
Monitor and follow up on resource capacity in current and upcoming projects
Handle supply-demand of projects
Cost Management
Provide regular reports to the finance department
Oversee tracking, review and creation of all purchase orders and invoices
Track project-level financials
Communication & Reporting
Prepare and coordinate portfolio-level communications
Liaise with internal stakeholders as well as key client contacts.
Assist the PMO Manager in defining, overseeing, and communicating project management processes, standards and governance
Assure project adherence to portfolio-level governance processes and reviews
Coordinate with the project team leads to develop best-practice project processes and standards
Provide input on required changes to PMO based on company strategy and needs
Expected skills and experience :
Solid MS office abilities to include Excel, MS PowerPoint, MS Outlook, MS Word and Power BI - Must have
At least 2 years of experience in a similar role - Must have
Project monitoring - Must have
SAP - Must have
Excellent communication skills - ability to discuss with internal and external stakeholders - Must have
Languages :
English - Professional - Must have
Dutch or French - Professional - Nice to have